Groundline Civic
Digitise applications. Automate the preliminary review. Give applicants a transparent path.
The same rules engine that tells a developer what they can build tells your staff whether an application matches the ordinance — before it reaches a reviewer's queue.
Applicant portal
Guided application selection, dynamic forms, document requirements, completeness validation before submission, fee payment, status visibility, correction responses and inspection scheduling.
Staff portal
Configure application types, fields, documents, fees and review workflows. Assign and route, set service-level targets, request corrections, approve with conditions, deny, schedule hearings and issue permits.
AI-assisted plan review
Extracts sheet data, detects missing sheets and signatures, compares submitted dimensions against the zoning rules and drafts correction notices. It never approves anything. Every finding is source-backed, reviewable, dismissible and logged.
Departmental routing
Planning, zoning, building, fire, public works, utilities, transportation, historic preservation, environmental, legal, finance, engineering and external agencies.
Inspections
Inspection types, inspector assignment, geographic routing, calendar and applicant self-scheduling, mobile interface with photos and geolocation, checklists, results and certificate issuance.
Grant intelligence
Search and match funding opportunities, track deadlines and awards, assign owners, build document repositories, draft narratives and track compliance and reimbursable expenses. Every grant record links to the official source with a retrieval date.
Implementation
| Phase | Duration | What happens |
|---|---|---|
| Discovery | 2 weeks | Application inventory, fee schedule, review workflow mapping, department interviews, data migration scope |
| Configuration | 4 weeks | Application types, required fields and documents, fee rules, routing, service-level targets, roles |
| Zoning onboarding | 4 weeks | Ordinance structuring, GIS layer ingestion, golden-parcel validation against staff-reviewed answers |
| Pilot | 6 weeks | One department live, parallel running, weekly review, correction workflow exercised |
| Rollout | 6 weeks | Remaining departments, inspections, public portal, staff training, go-live |
| Steady state | Ongoing | Quarterly rules review, ordinance change monitoring, service-level reporting |